Rebuilding the Library Learning Space

As standards and expectations for school library instruction and programming change to reflect current education pedagogy, it is critical that the physical space of the school library support and encourage the wide variety of engaging learning activities that will occur in it. In Hanover County (VA) Public Schools (HCPS), library “refreshes” are doing just that: creating inviting, flexible libraries that are conducive to blended instruction, small and large group learning, innovation, and with space to accommodate library program events—all within the footprint of the original, traditional design. It may sound impossible, but with careful planning, coordination, and cooperation, it can be done with amazing results. As one elementary librarian exclaimed, “The space can be anything I want it to be—there are no limitations!”

Click to Enlarge +Rebuilding the Library Learning Space

Click to Enlarge +Rebuilding the Library Learning Space

The primary goal of every library refresh is to maximize the space for library instruction and programming. This can be challenging in older facilities where the instruction area(s) have been awkwardly retrofitted into a traditional school library design. However, by relocating instructional zones and by purchasing small mobile, flip-top tables and lightweight stackable plastic chairs, we have created instructional zones that are quickly reconfigured to accommodate a variety of learning activities. Interactive boards are either mounted or on mobile carts, whichever is best for the particular space. Casters have been installed by maintenance crews on existing counter-height bookcases to provide additional flexibility when large groups gather for events. In several libraries, computer stations that were scattered have been clustered to better accommodate instruction and supervision by the librarian. Circulation desks have been relocated, reduced in size, or replaced.

Although improved functionality is the focus of each library refresh, creating an aesthetically pleasing space is also an essential consideration. This has been accomplished with the installation of colorful carpet-tile (typically the most expensive budget item) and color coordinated tables and chairs. In some refreshes, upholstered lounge chairs and ottomans—which students love!—have been added to provide leisure reading and additional flexible seating, as well as the “pop” that pulls the design together.

Contemplating a library refresh? These guidelines, based upon multiple experiences, will be helpful.

Step 1: Plan.

Critically appraise the current use of the library’s space and its contents. Request and listen to feedback from administrators, staff, students, and division personnel. They each see it through different lenses, providing fresh perspectives and inventive ideas. Initially, don’t discount any suggestions; keep a list of everything. Visit other libraries. Dream big and be innovative!

Click to Enlarge +Rebuilding the Library Learning Space

Step 2: Weed and purge ruthlessly.

Less is more. Get a Dumpster! In addition to weeding books and unused/broken equipment, remove worn, mismatched, or useless furnishings. (Do you really use the atlas stand? Is the dictionary podium taking up valuable space? Have those upholstered chairs seen better days? Is that area rug gross? Where did that weird table come from?) No space is sacred and ALL library office and storage areas need to be decluttered. “Lean and mean” must become your mantra. If this is personally painful, ask for assistance.

Step 3: Maximize & create FLEXIBLE spaces.

Every zone should have multiple-purpose flexibility. Say goodbye to large, heavy wooden tables and chairs. Embrace the mobility of lightweight furniture. Can’t afford to replace free-standing bookcases? Split them if necessary and put them on wheels.

Step 4: Make it gorgeous!

Select carpet first and coordinate colors with it. Even if it is cost prohibitive initially to replace carpet, it is the base upon which to build. Avoid trendy, but embrace bold. Carpet and furniture representatives can provide valuable design guidance, and consultation with a commercial designer may be worthwhile. Observe facets of design in commercial venues, on television and online, taking note of appealing color combinations and styles. Avoid decorating the library as if it were your house, aspire instead for an age-appropriate, business-like environment that welcomes everyone.

Step 5: Communicate!

Beginning on day one, create a written, categorized job list in bulleted outline format using headings such as Electrical, Technology, Paint, Furniture, or Carpet. This should include details of changes to be made in the current facility, what colors, fabrics, or furnishings have been selected, installation schedules, etc. Update the list during and after every meeting with stakeholders, administrators, and crews. Share, print, and post the final list at the job site. It is essential that the project coordinator understand every detail of the plan, communicate it clearly with all personnel involved, and follow through on every phase of construction and installation. Communications via texts (including photos as needed), phone, and email, as well as frequent in-person, on-site visits are exceedingly important and help avoid expensive “do-overs.”

It is not unusual for HCPS library refreshes to be accomplished in phases as our crews, contractors, and funding become available. Stick to the plan, being flexible when necessary, and persist. Keep your eyes on the prize; it is well worth the effort. As a student observing the sequence of summer improvements in his high school library was overheard saying, “This is really cool; I might actually come in here next year!”